I. How to Use Prepare
A. These instructions give you the basics on how to use Prepare from within Quark or InDesign. Prepare will work with other products such as Illustrator and PageMaker. It will be similar to the InDesign instructions.
B. Open Distiller and Acrobat
C. Open Prepare
1. Click and open Prepare.
2. The Queue folder and Message folder will open.
3. Select the appropriate directive.
II. Setting Up Prepare
A. The basics
1. Prepare does not fix your file. Rather it processes your file and determines what is wrong with the file with respect to being able to print the file. Here are the preference settings and how they should be set.
2. Prepare uses Distiller and Acrobat. You need to have both of these applications loaded and available on your machine.
3. While Prepare and Distiller and Acrobat should all launch automatically, it is preferred to open all three applications in advance.
4. Once configured, you don’t do much at all with Prepare.
5. You select the Prepare instructions that match your machine OS and your application.
B. Preferences
1. All preferences are found under the Synapse Prepare/Preferences menu.
2. The following are the generally accepted settings.
3. General
a) Auto Process
(1) HF (Hot Folder) – uncheck (un)
(2) DTP –check (ck)
(3) Quark-ck
(4) Queue-ck
(5) Other Options
(a) Remove completed files from queue-check
(b) Bring to Front -un
(c) Override existing Files -un
(d) Hide Distiller - un
(e) Support InSite-check
(f) Bring InSite uploader to front - un
b) Folders
(1) Vendors
(a) Choose
The directives from Color World are stored in this folder.
You can choose a different folder. It is not necessary to change it
(b) Default – returns the vendor setting to the default folder
(2) Job Info
(a) Choose – change if desired
(b) Default – Returns to the default folder
(3) Output Options
(a) Choose
This is where the results of Prepares analysis are stored.
You can choose a different location for the output results.
(b) Default – Tells you where the default is.
c) Applications
Default is to choose the latest version on the machines
(1) Acrobat
(a) Choose a different folder
(b) Clear your choice
(2) Distiller
(a) Choose a different folder
(b) Clear your choice
(3) InSite Uploader
(a) Choose a different folder
(b) Clear you choice
4. Directives
a) Directives come from Color World Printers.
b) The directives are special settings to insure the file will work correctly depending on the number of colors in the job.
c) Window Directives
(1) The directive chosen must match the type of job being printed.
(2) For each job, the directive needs to be confirmed that it is correct
d) Selecting a directive – Three Options
(1) Click on Window, Settings.
(2) Click on Directive
(3) Click on ColorWorldPrinters
(4) There three groups
(a) Directives/Quark Express Settings/InDesign Print Style Files
(b) We only use the Directives section.
(5) There are five directives available.
(a) CW_OSX 150 dpi – For CWP soft proofing
(b) CW_OS X 72 dpi – For CWP soft proofing
(c) CW_OS X_Grayscale
(d) CW_OSX_Process
(e) CW_OS X Spot
(6) Ignore the Quark Express or InDesign list. These are used internally by Prepare.
III. Using Prepare in a MAC 9.2.x environment
A. Using with Quark 4.x or 5.x (Plug-in)
1. Select File/Send to Synapse Prepare. A dialog box appears.
a) PS Destination – Prepare
b) Job Info – Notes, optional
c) Output Option – Default
d) InSite Job – OS X option. Automatic upload
e) PDF Name – default to the document name
f) Pages – All
g) Options
(1) Single Pages – can create single pages
2. Select SEND
3. Processes the file in Prepare
B. Using with InDesign 1.5 (No plug-in, Manual)
1. You must have the AdobePS driver for InDesign and the LaserWriter driver for Prepare.
2. Open InDesign
3. Select Page Setup
4. Choose Printer, Virtual Printer
5. Select PPD: Creo Refiner
6. Choose Paper: Tabloid or any paper larger than the document.
7. Click Print, Printer: Virtual Printer
a) Use default options except:
b) Page Marks – Crop marks
c) Bleeds – 125
d) PostScript: Postscript Level – 3 only
e) Data Format – Binary
f) Font inclusion – All
g) Background Printing – foreground
h) Destination – File
i) Scale and Fit – Center page in imageable area.
8. Prepare will Open
C. Using with InDesign 2.x (Plug-in)
1. Open Plug-In drop down menu.
a) Select Creo
b) Select Send2Prepare
2. Pop-up Window opens
a) Directive: Select desired directive
b) Job Info – Default
c) Output Option – Default
3. Click Send Button.
IV.Using Prepare in a MAC 10.x environment
A. Using with InDesign CS3.0 (Native, Plug-in)
1. Open Plug-In drop down menu.
a) Select Creo
b) Select Send2Prepare
2. Pop-up Window opens
a) Directive: Select desired directive
b) Job Info – Default
c) Output Option – Default
3. Click Send Button.
B. Using with InDesign 2.x (Native, Plug-in)
1. Same as above (CS3.0).
C. Using with InDesign CS 3.x. (Native, no plug-in)
1. If you do not have the newest plug-in version or choose not to use the plug-in.
2. Click File/Print
a) Preset
(1) You will create and save a preset that you can retrieve later for another job.
b) Printer – Choose Send2prepare
c) PPD – Choose Creo Refiner
d) General Tab
(1) Copies –1
(a) Collate – uncheck (un)
(b) Reverse order – un
(2) Pages – All
(3) Sequence – All pages
(a) Spreads – un
(b) Master Pages – un
(4) Options
(a) All unchecked
e) Set up
(1) Paper Size-custom
(a) Width – 1 inch bigger than document
(b) Height – 1 inch bigger
(c) Offset-default
(d) Gap-default
(2) Transverse: unchecked
(3) Orientation: Portrait, vertical
(4) Options
(a) Scale
(i) Width –100%
(ii) Height – 100%
(b) Constrain proportions – checked (ck)
(c) Page Position -center
(d) Thumbnails - un
(e) Tile- un
f) Marks and Bleeds
(1) Marks
(a) All Printer Marks -
(i) Crop - ck
(ii) Bleed - un
(iii) Registration - un
(iv) Color Bar -un
(v) Page Info -un
(2) Type – un
(3) Weight – default
(4) Offset - default
(5) Bleeds and Slug
(a) Use Document Bleeds – un
(b) Include Slug – un
(c) Top - .125
(d) Bottom - .125
(e) Inside - .125
(f) Outside - .125
g) Outputs
(1) Color – Composite – Leave Unchanged
(a) Text as black – Unchecked
(2) Trapping – blank
(3) Flip – None
(4) Screening - default
(a) Frequency
(b) Angle
(c) Simulate Up
h) Graphics
(1) Images – All
(2) Fonts – Download All
(3) Postscript – Level 3
(4) Data Format - ASCII
i) Color Management
Default. No action possible
j) Advanced
(1) OPI Image - Ignore
(2) Transparency Flattener-set to high
k) Summary
Just to look at your settings
3. Save Preset
a) Name the Preset: Prepare
This will save time in rerunning the program.
4. Print the file
a) At this point, the file is processed and sent to Prepare.
D. Using with Quark 6.0 (Native, Plug-in)
1. Select File/Send to Synapse Prepare. A dialog box appears. Same as Plug in for 4 and 5.
a) PS Destination – Prepare
b) Job Info – Notes, optional
c) Output Option –
d) InSite Job – OS X option. Automatic upload
e) PDF Name – default to the document name
f) Pages – All
g) Options
(1) Single Pages – can create single pages
2. Select OK
3. Print Dialog Box opens
a) Printer – Send2prepare
b) Presets - default
c) Copies & pages - default
d) Print or Save as PDF? Print
4. Processes the file in Prepare
E. Using with Quark 4.x or 5.x (Classic mode, Manual)
1. File Print
a) Document Tab
(1) Registration - centered
(2) Bleed - .125
(3) Offset – 12pt
b) Setup tab
(1) Printer Description: CreoRefiner
(2) Paper Size: Custom
(a) Width: 1 inch larger than document
(b) Height: 1 inch larger
(3) Page Positioning: Centered
c) Output Tab
(1) Print Colors: Composite CMYK
(2) Halftoning: Printer
d) Options Tab – defaults
e) Button on bottom called Printer. Click
f) Brings up options for Postscript Driver
g) Postscript Driver Window
(1) Printer: Default (does not matter)
(2) Destination: File
(3) Drop down menu: Select Postscript Setting
(a) Format: Postscript Job
(b) Postscript Level: Level III only
(c) Data Format: Binary
(d) Font: Inclusion: All
(e) Click Save Settings (only have to do once)
(4) Select Save on lower right
(5) Dialog where to save: choose a location.
(6) Print Dialog box: Select Print
h) Creates a Postscript file
i) Drag and Drop the postscript file onto the Prepare application.
j) Prepare runs as normal.
V. Reading the Prepare Results.
A. Once you have processed the file and sent it to Prepare, a number of windows will open.
B. The Message box shows the file processing with a variety of messages during the processing.
C. The Queue box will show a blue progress bar.
1. Wait for this to complete. It usually takes 30 seconds to 90 seconds.
2. You can do other activities while processing. The time of processing is based on size of document, number of errors, processor speed and amount of RAM.
D. The file opens in Acrobat.
E. If there are errors in your document, you get an error report on the screen.
1. A report in Acrobat with a list of errors opens in a separate window. This window may be located behind the current document window.
2. The initial report page has a summary of the document.
a) ERRORS
(1) These must be fixed before you can submit the file to Color World.
(2) You can click on the X next to the error and it will open the document at the source of the error.
b) CAUTIONS & WARNINGS
(1) These items should be looked at. However, they do not have to be fixed in order to create a certified PDF.
(2) However, it is a good idea to fix whatever is possible to be fixed.
c) FIXED
(1) These items were automatically fixed by Prepare.
(2) Generally, you can accept these changes.
(3) However, if Prepare converted an image from RGB to CMYK, it is better to return to the native file and do the conversion in the native application.
3. The PDF is saved in Prepare2.0/Errors
4. You will return to the original native file, make the corrections and resubmit the job to Prepare.
F. If no errors, the image opens up in Acrobat
1. It will have a Creo Certified PDF brand in upper right hand corner
2. The file is saved in .../Prepare2.0/DTP.
3. Select Save As if you want to save the file in another location.
G. Now go to your browser and enter proof.colorworldprinters.com and follow InSite instructions.
VI.Prepare Uploader – OS 10.x Only
A. The Uploader will automatically take the certified PDF and log you into InSite and upload the file.
B. Instructions will follow after further testing by Color World Printers.
